The General Data Protection Regulation aims to limit and safeguard the storage and use of personal data.
Our data protection policies, data protection statements, and data retention schedules are all available to view on our website.
- Data Protection Policies
- Data Protection Statements
- Alumni and Supporters (May 2018) [PDF format, 459KB]
- Applicants (May 2018) [PDF format 419KB]
- Applicants (Undergraduate) (May 2018) [PDF format 460KB]
- College Visitors (May 2018) [PDF format 424KB]
- Event Organisers (May 2018) [PDF format 474KB]
- Network Users (May 2018) [PDF format 360KB]
- Offer holders and students (May 2018) [PDF format 590KB]
- Pre-Applicants (Undergraduate) (May 2018) [PDF format 452KB]
- Senior Members (May 2018) [PDF format 471KB]
- Staff (May 2018) [PDF format 537KB]
- Website Visitors (May 2018) [PDF format 283KB]
- Data Retention Schedule
- Data collected
In common with most websites, this site automatically logs certain information about every request made of it. This information is used for system administration, for bug tracking, and for producing usage statistics. The logged information may be kept indefinitely.
We may collect and process the following data about you:
- Information that you provide by filling in forms provided on this website for a specific purpose.
- By supplying this information you are consenting to the University holding and using it for the purposes for which it was provided. If you contact us, we may keep a record of that correspondence.
- Logged data
The following data is automatically logged for each request:
- The name or network address of the computer making the request. Note that under some (but not all) circumstances it may be possible to infer from this the identity of the person making the request. Note also that the data recorded may be that of a web proxy rather than that of the originating client
- The username, when known during authenticated (logged in) access to the site
- The date and time of connection The HTTP request, which contains the identification of the document requested
- The status code of the request (success or failure etc.)
- The number of data bytes sent in response
- The contents of the HTTP
- Referrer header supplied by the browser
- The content of the HTTP
- User-Agent header supplied by the browser
Logging of additional data may be enabled temporarily from time to time for specific purposes. In addition, the computers on which the web site is hosted keep records of attempts (authorised and unauthorised) to use them for purposes other than access to the web server. This data typically includes the date and time of the attempt, the service to which access was attempted, the name or network address of the computer making the connection, and may include details of what was done or was attempted to be done.
- Disclosure and use of personal information
We use information held about you in the following ways:
- to ensure that content from our website is presented in the most effective manner for you and for your computer or device by gathering aggregate information about our users using it to analyse the effectiveness and popularity of this website
- to allow you to participate in interactive features of our service, when you choose to do so.
We may disclose your personal information to third parties in the following circumstances:
- if we have obtained your consent to do so
- when we are required or authorised by law, court order, regulatory or governmental authority to disclose your personal data
- if required to protect the rights, property, or safety of Sidney Sussex College, its members or others.
Relevant subsets of this data may be passed to computer security teams as part of investigations of computer misuse involving this site or other computing equipment in the University.
In addition, this site uses Google Analytics to help us analyse site usage and to improve it. To support this, selected information about your interaction with the site is sent to Google for them to analyse on our behalf. For more information about Google Analytics see www.google.com/analytics.
This policy explains the cookies that may be set as a result of your visiting the Sidney Sussex College website - URLs starting www.sid.cam.ac.uk. You will need to consult the appropriate information on other sites for information on their policies.
Most web browsers automatically accept cookies, but within your web browser you can choose to accept or decline cookies for any website. You can usually modify your browser settings to decline all cookies if you prefer, or accept or decline on a case-by-case basis. The Information Commissioner's Office Advice for Members of the Public tells you how to control cookies. Bear in mind that disabling cookies may prevent you from taking full advantage of websites.
- More information about cookies - http://allaboutcookies.org/.
- Information Commissioner's Office Advice for Members of the Public - https://ico.org.uk/your-data-matters/online/cookies/.
The cookies used on this site are there to:
- Authenticate you for accessing restricted content (your Raven authentication)
- Measure how you use the website (using Google Analytics) so we can improve it.
Only the cookies associated with Raven identify you personally, when you request authentication; other cookies used on this site do not collect personal information.
- Raven authentication
This site uses the University's Raven authentication service to identify the user and provide access to restricted content where applicable. This may lead to three cookies being set:
- Set by and only returned to this server. It manages your authentication to this site. If you reject this cookie you will not be able to access restricted content on this site.
- Set by and only returned to this server. It is first set on any use of the Sidnet intranet and may subsequently also be returned on public pages. This is used to maintain state in a number of applications which will not work if you block this cookie.
- Google Analytics
This site runs Google Analytics, which uses four cookies for tracking visitors to the site.
- These cookies store information about what time the current visit occurred, whether the visitor has been to the site before, and what site referred the visitor to the web page.
- No data specific to any identifiable user is retained, and we do not share our data with any other Google services.
- With the values gained from these cookies Google Analytics can interpret journeys through our website content, give us information about how people use our site and so present an opportunity to improve it.
- Due to shortcomings in Google Analytics the cookies for www.cam.ac.uk are returned to any web site in .cam.ac.uk. If you have visited the University central website you may find these are being returned as well as those specific to www.sid.cam.ac.uk
- Google Analytics information about privacy and cookies may be found at www.google.com/analytics/terms and https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage.
- As a user you may opt out of the process Google Analytics uses to collect traffic log data (should your web browser be compatible). Google provides a browser add-on that enables a user to opt out of receiving Google Analytics cookies - http://tools.google.com/dlpage/gaoptout.
Current browsing session
Current browsing session
Current browsing session
Persistent for 2 years
Persistent for 30 minutes
Current browsing session
Persistent for 6 months
- Other cookies
The online application systems for the Research Fellowship Competition and for Scholarships, Studentships and other Funds administered by Sidney Sussex College rely on cookies for their operation for both applications and references. Applicants must accept these cookies to proceed with their application, and should ensure their referees are willing to do likewise.
- Links to other websites
- Data sharing protocol between the University, Colleges, and Cambridge in America
- Update your details
Alumni of the College can update their contact details and their communication preferences by visiting the Alumni section of the website.
Freedom of information request
- Making a Freedom of Information Request
Under the Freedom of Information Act 2000, you have the right to request any information held by the College which it has not already made available through its publication scheme.
Requests should be made in writing to the Freedom of Information Officer:
Freedom of Information Officer
Sidney Sussex College
Freedom of Information requests will be dealt with within 20 working days.
If an exemption or exception applies and we cannot supply the information, we will provide an explanation.
If you are not satisfied with the initial response, you may contact the College again to request an internal review. If you are still not satisfied, you may appeal to the Information Commissioners Office.
Please refer to the publication scheme in case answers can be found there.